Entry Conditions

This is a grass and trail event and all competitors enter at their own risk. Medical assistance is provided for the duration of the event. No liability will be accepted by either Ultra5k or Sports Massage Bedford individual race organisers for any injury incurred by entering this race.

Pictures and video footage may be used on the race website or that of our sponsors and in advertising material and media write-ups. All competitors entering  Ultra5k agree to their photograph being used for these purposes.

On the day of the races, participants entering the full 5 race option or the 3 race option as an individual must be 17 years or over. For the relay team events entrants must be over 11 years old. Anyone under the age of 17 must be accompanied by a responsible adult.

Medical Conditions

It is recommended that you prepare and train for this event. Please consult your doctor for a check-up if you have not exercised for some time. If you have a medical condition it must be detailed on the reverse of your race number provided. We strongly advise you seek medical advice before participating in this event and you disclose to those medical advisors the nature of this event.

For reasons of safety

No entries are permissible from participants on bikes, roller skates, with pushchairs, dogs or any kind of mechanical aid.

Your declaration

By signing up to this event you have already agreed to the following:
“I agree to abide by the rules of the event. I understand that I enter the race at my own risk and that no person(s) or organisation(s) will be held responsible for any accident, injury or loss to myself prior to, during or after the event. I understand the organisers reserve the right to delay, postpone, cancel or not officially time the race in the event of adverse weather conditions or other events outside the organisers control. The Race Director will determine what  event will continue in the event of extreme circumstances on the day.

Photographs of the race will be taken for publicity purposes. I understand that my image may be used and give permission freely for it to be used. I understand that entrants under 17 years old require the permission of a parent or guardian to take part in the event. I agree to my personal information being used as described below.”

Personal information handling in accordance with Data Protection Act (1998)

We take privacy issues seriously and want to be open about the way personal information you provide when you enter our races is collected and used. We use the personal information you give us to keep you informed about race arrangements, to develop and enhance our event, and inform you about future events. We may pass your information to our race partners to produce results. We are grateful to all our sponsors, without whom the race would not be possible. Many of these sponsors will be offering their products and services to race participants by e-mail. Unless you tell us otherwise, and you are aged 18 or over, we will share your email with our sponsors, Your e-mail will never be passed on to other companies or third parties. If you do not want to receive these offers, or information about future events please tick the box(es) on the registration page. We will contact you using the email address you supply on your race entry form.

Complaints

The organisers have taken every step possible to ensure this is a fun, safe and enjoyable event. We hope you will take the run in the spirit in which it is intended. If however, you do have cause for complaint please would you direct it to the Race Director at the Race Control Area where a formal written complaint can be recorded and duly noted. All competitors may also be asked to complete an on-line survey after the event in order that we may make improvements for future years.

Race Numbers

Race numbers can only be completed through the booking page. Any manual transfers completed without following the official process will result in the original name being recorded in the results. You can defer your place to the following year up to 1st July 2019. We cannot accept deferment after this date.

Event Cancellation

In the event of the race(s) being cancelled monies are non-refundable. However the Race Director will make every attempt to provide an alternative race date.

Accident and Illness Reporting

In the event that you suffer illness or injury during the event, you are obliged to report it to the nearest marshal.
Withdrawal from Event: You must notify us if you are unable to participate in the event or if you pull out on the day during the event.

Change of address

You should notify the organisers of any change of address or contact details.
By email to: info@ultra5k.co.uk

Changes to terms and conditions

We reserve the right to update our terms and conditions at any time. Please check regularly for any changes, which will be immediately applied to your continued use of our websites.

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